Trusted Repository

The Trusted Repository is integrated with all other eOriginal modules (SmartSign, Transaction Management, Transferable Records Management) to help you accelerate deployment, reduce costs and adopt electronic business processes.

The Trusted Repository provides a secure repository to manage your eSigned Electronic Original® documents throughout their lifecycle. Our trusted repository allows you to tightly control and track access, status changes, and retention policies of eSigned documents. The TR provides the ultimate protection and compliance for your important documents through the use of digital “tamper seals” protecting the documents and their associated audit trails.

The eOriginal Trusted Repository is the industry's first and foremost system built to comply with unique requirements for management of electronically signed documents. The repository securely manages the original source record, while providing dynamic access and retrieval of differentiated copies to any authorized user (e.g. signers, reviewers, business owners, auditors, legal), while the unaltered Electronic Original document remains in the protected care of the system.

How does our Trusted Repository integrate with your existing systems?

If you are already using an imaging or document management system, the trusted repository is the perfect compliment to provide compliance and management of your original signed documents. The trusted repository is the electronic replacement for your costly climate controlled, halon protected storage facilities — whether onsite or offsite. eOriginal provides better security and more convenient access, and will save you time and money.

Benefits

Create an authenticated, Electronic Original® document from your eSigned PDF files.
Make eSigned documents tamper evident and protected throughout their lifecycle.
Manage status changes, retention and destruction policies through an intuitive user interface.
Real–time retrieval of watermarked electronic copies of original documents; for viewing, printing, or input to imaging systems and other downstream systems.
Create and maintain an authenticated audit trail of every action taken on your signed documents, from the time of deposit through end of life.

Features

Forms Library

Many of your standard forms and documents do not change often, or on long change cycles. The trusted repository allows you to upload standard forms to ensure everyone across the organization is working from the latest approved version.

Signature Template Library

Documents with consistent signature locations can be automatically prepared for signature using standard templates built with our drag-and-drop template designer. Saved templates are automatically applied to documents when they are uploaded or deposited into the trusted repository. This eliminates the time consuming process for you users having to manually apply "signature fields" on every document.

Version Control

The Trusted Repository provides a flexible and powerful version control policy to be applied to each document type in your organization. Version policies are typically governed by both internal and external requirements, therefore eCore offers the ability to retain multiple versions, just the latest version, just signed versions, as well as other options.

Retention Policies

Many business processes require you to retain documents beyond their useful life as Electronic Original documents. The trusted repository provides flexible retentions policies based on the status or type of document. Policies dynamically calculate and re-calculate destruction dates based on business activities on the documents. Authorized users can search for and destroy documents individually or in batches.

« Back to All Solutions