eOriginal SmartSign^® – eVault

Protect Your eSigned Electronic Original^® Documents
You have a signed electronic document, now what do you do with it?

SmartSign eVault uses the eCore^® platform to provide a secure repository to manage your eSigned Electronic Original documents throughout their lifecycle. eCore allows you to tightly control and track access, status, and retention policies of eSigned documents. eCore provides the ultimate protection and compliance for your important documents through the use of digital “tamper seals” protecting the documents and their associated audit trails.

eCore provides capabilities unique to the management of eSigned documents, such as the ability to produce a legally admissible Certified Print^® package, to perform Paper In™ and Paper Out® processes, and to define authenticated document destruction procedures.

But I already have a document imaging system, why do I need another repository?

If you are already using an imaging or document management system, eCore is the perfect compliment to provide compliance and management of your original signed documents. eCore is the electronic replacement for your costly climate controlled, halon protected storage facilities — whether onsite or offsite. eCore provides better security and more convenient access, and will save you time and money.

eCore document compliance software is right for you when...

You want to create, manage and securely access important Adobe PDF signed documents using standard digital signatures (PKI).
You want to control and audit who accesses your Electronic Original documents.
You want to produce electronic evidence to support legal proceedings.

eOriginal SmartSign^® – eVault

eCore® Document Compliance Features

The eCore secure document repository is an enterprise class software application for integrating the management of eSigned documents into your existing business processes. With eCore you'll know your document histories, exactly who has accessed them, and that your important eSigned documents will be legally enforceable throughout their lifecycle.

eCore enables you to...

Create an authenticated, Electronic Original document from your eSigned PDF files.
Make eSigned documents tamper evident and protected throughout their lifecycle.
Manage status changes, retention and destruction policies through an intuitive user interface.
Real–time retrieval of watermarked electronic copies of original documents; for viewing, printing, or input to imaging systems.
Create and maintain an authenticated audit trail of every action taken on the signed document, from the time of deposit through end of life.
Generate legal admissible records from your eSigned documents — Certified Print®.
Convert paper signed documents into Electronic Original documents — Paper In™.
Convert eSigned original documents into paper originals — Paper Out®.

eOriginal SmartSign^® – eVault

The Flexibility of On Premise or On Demand Document Compliance

The decision to deploy an eSignature and document compliance solution behind your firewall or to utilize an out–sourced software as a service (SaaS) offering depends on several factors. What is your IT department’s back log of projects and how quickly do you need to be up and running? What is the availability of internal hardware, networking and infrastructure (application servers and data base servers)? Would a pay–as–you–go transaction fee option fit better within your IT budget than an up front software license?

eOriginal provides flexible deployment options to help customers deal with these and other questions when implementing eSignature and document compliance solutions. You may choose to implement eOriginal SmartSign and eCore in your data center, or take advantage of our secure SAS 70 Type II hosted environment.

Using the On Demand model enables you to start quickly, then transition to a behind the firewall solution as adoption increases. The integrated solution can be migrated quickly and easily between the two deployment models using the same web services. Using the integrated eCore transfer of location (TOLEC) functionality, all signed documents and their audit trails are transferred from the EOD repository to your data center.

The eOriginal expert services team is ready to help get you up and running quickly!

On Demand Benefits:

Faster ROI and cost effectiveness for your eSignature initiatives
Rapid integration and deployment
Requires fewer technical resources to implement and support the application
World–class data center with redundant power, generator backup, fully meshed connectivity to multiple backbone providers, 24/7 system monitoring
Easily take advantage of more frequent development cycles that offer new functionality