Education

Electronic Signatures and Secure Compliant Records for Higher Education

Adding eSignatures and a secure record repository into your university’s workflow processes can ensure legal compliance and cut the costs of paper–based systems. The ability to electronically sign and process applications, contracts, approvals, consent procedures, even request for transcripts will save time, increase document security and improve record keeping.

Both traditional and on–line institutions are benefiting by:

• Process Optimization – greatly reduce the resources and costs associated with preparing, reviewing and storing student and employee paperwork by providing sign–anywhere capability.
• Enhanced Security – rights management capabilities ensuring that only employees with defined permission levels can access documents, eliminating fraudulent access.
• Improving the on–boarding experience of new students and faculty.
• Adding a comprehensive Audit Trail – control, view and track every action taken against your electronic documents.
• Tight Integration – SmartSign can be integrated with existing applications already in use.

Departmental Applications:

• Registrar’s Office – admission and enrollment applications, secure transcripts requests, access and release authorizations, credential transfer forms, athletic commitment letter, background screening.
• Student Business Services/Finance – financial aid paperwork, tuition reimbursement letters, promissory notes, guardian consent and co–signer.
• Advancement Department – eSign contracts for donations while archiving contracts and reducing audit exposure.
• Facilities Department – speed up workflow and budget approval processes leading to faster completion projects.
• Office of Research Services – secure and compliant record retention and audit trail for regulatory oversight.