In today’s proliferation of cloud based computing and SaaS delivered applications, there is often a required missing element of automatically synchronizing data across multiple business applications. Companies often need to automatically synchronize their systems to help guide and update internal workflows based on actions controlled by an outside application. For example, when an non-disclosure agreement is signed your customer tracking application should be automatically updated to reflect that so your sales representative can schedule a demonstration.
Integration issues often arise when one application controls the primary flow that a customer is seeing, and a second application needs to be updated with information driven by the actions or results in the control system. In traditional web services, the second application must make constant calls to the control system to find out not only if anything changed, but what exactly changed and when.
This is a very inefficient and daunting task and leads to unnecessary strain on both applications. Let’s think about it in terms of a quarterback and a group of wide receivers on a football team. In traditional web services, our wide receivers all run around asking the quarterback if it is time for him to throw the ball. As we all know, this is not the best approach. It is the quarterback who is holding that ball and his responsibility to make his reads and know exactly when the ball must be thrown to the wide receiver that results in the game changing touchdown.
Now, with SmartSign Web’s new Push Service workflow automation tool, eOriginal can throw you that game winning pass. In our newest release of SmartSign Web, your organization can choose to have different actions in our Signing Room pass messages to your applications. These messages may be used to trigger updates within an internal dashboard, CRM system or to automatically load data into a customer service system. The use of our automated Push Service will help your organization control business workflow and improve data reporting within your existing applications. Push Service messages can be sent to as many applications as your organization needs, with as much or as little information as required (e.g. information about the signer, form data, watermarked working copies of signed documents, or a digitally signed copy of a document’s audit trail).
SmartSign Web’s Push Service could not be easier to integrate with! To use the Push Service, eOriginal provides a Web Service Description Language (WSDL) that allows your IT team to integrate the Push Service with your applications in no time at all. The WSDL aids in the automated generation of the code needed to receive, parse, and control the flow of the message’s information received from SmartSign Web – in the language of your choice.
As you can see integrating your existing applications with SmartSign Web has never been easier. For more detailed information about this new service, please contact the eOriginal Sales Department.
The eOriginal SmartSign Web solution is a SaaS offering that can be accessed with zero integration, full integration, and anywhere in-between. The level of IT involvement is a function of the business processes that will utilize the signature service. Regardless of the deployment method selected, the SmartSign signature service rides on the most industrial strength, secure platform in the industry and provides the most robust path for growth and deployment method transition.
Standard On-boarding:
Document Preparer Website
Upload Documents
Configure Signing Requirements
Send Signing Invitations
Monitor Signing Progress
Hosted Signing Room
Accessed via Email Invitation
Manages Signer Authentication
Brandable with Company Logo and Colors
SmartSign Web standard on-boarding provides a fully-hosted signature service; there are no IT requirements and you may begin electronic signing right away. With standard on-boarding, you will prepare your documents utilizing a hosted website to upload documents to the signature service’s secure repository, configure the signature requirements, and send email invitations inviting the signers to review and sign their documents. Documents are monitored throughout the signature experience using the Signature Tracker portion of the website.
Your signers receive an email with a link to the signing room. The signing room is a hosted website, branded with your company logo and colors. Signers are authenticated against the signature requirements configured by you. Once authenticated, the signers are presented with each document for review and/or signature. Upon completing their signature requirements, signers may retain a copy of each signed document before exiting the signing room.
Standard on-boarding is the ideal option for companies with immediate electronic signing needs, limited IT access, and lower transaction volumes. Companies with larger transaction volumes or who wish to create an “all in my website” offering, may wish to explore our other SmartSign Web options.
As a financial professional for over 25 years, it becomes more evident every day that SaaS is a strong and powerful model designed to help companies of all sizes easily adapt and adopt new technologies while growing their business. In today’s tough economic climate, companies need to do more with less. Companies operate with smaller staffs, attempt to limit infrastructure investments, and are continually pressured to outperform their competitors. For many, SaaS is the answer and rightfully so.
In developing and executing any business plan, so much needs to be accomplished with limited resources. eOriginal’s SmartSign® Web electronic signature solution does just that… help businesses thrive by streamlining their processes and allowing businesses to do more with less resources in a shorter period of time. As Controller, I have watched our company migrate to many web-based applications including our financial accounting software, payroll services, email services, marketing campaigns, internet presence, web traffic monitoring, and so much more.
In today’s world, software providers are continually bridging the gap between desktop applications and web-based applications where SaaS was thought to be too risky or underdeveloped. Web-based applications have reduced the need for heavy infrastructure, intensive IT staffing, eased cash flow requirements, and greatly reduced set up times. SaaS applications can be deployed in a matter of days allowing businesses to spend resources on other areas of their business playing a key role in the business’ success.
I firmly believe SaaS applications provide some of the most powerful and efficient tools available to companies. The savings for a larger and more complex company only exponentially grow. eOriginal® is both a scalable SaaS provider, enterprise solution provider, and consumer ourselves of several SaaS providers. The model works in many environments and its applications are limitless.
As one of the few vendors in the electronic signature solutions space to provide customers with the option to utilize our technology in a SAS-70 hosted environment, or to deploy and operate the software within your own data center, I’m often asked what is the “right” solution. Of course, the answer to that question spawns new questions back to the customer. What is your timeline for deployment? Do you have a network operations center in place to operate and manage the software? Do you have low, moderate or high transaction volumes? And many others.
A good rule of thumb that I go by is that if you…
Need to deploy a signature solution quickly
Want to minimize upfront expenses
Have low-to-moderate monthly transaction volumes
Are challenged by IT’s workload to deploy new applications
Specialize in Microsoft .Net or other non-Java development platforms
Then the eCore On Demand (EOD) solution is probably right for you.
However, if you…
Have a good business case supporting the implementation of electronic signatures
Have a mature data center in place to deploy and manage our Java-based software
Have or anticipate high monthly transaction volumes
Have security or business requirements that require in-house control over the electronically signed documents
Then deploying eCore in your own data center is probably right for you.
When it comes down to it, there is no one size fits all answer for everyone. We work closely with each customer to determine the right deployment to meet your business and technical requirements.
Regardless of your deployment scenario, eOriginal’s technology will ensure that your electronic signature solution produces legally admissible and enforceable electronic documents.
If you have any comments, suggestions or thoughts on how to select the right deployment solution, write back here.
Nissan Motor Acceptance Corporation (NMAC), including its Infiniti Financial Services (IFS) division, is the automotive... Read Our Featured Success Stories ›
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