Online document collaboration with Google Apps allows users to easily create, review, comment and edit documents in real time. This new interaction paradigm has displaced the time consuming process of creating a document, emailing the stakeholders, getting comments back, finding the comments, editing the document, emailing stakeholders (again!), and so forth. This has been a very slow way of collaborating on an agreement or contract – any document really. The same thing can be said of the paper based processes employed when those documents need to be signed and counter signed.
Printing documents simply to capture signatures introduces significant lag in the “closing” process, often results in not in good order (NIGO) documents, and triggers additional slowdown in completion as employees deal with mail, faxing, scanning, indexing and filing.
Now you can take advantage of Google Apps enhanced collaboration tools with SmartSign’s powerful electronic signature solution. Simply link your Google Apps account with your SmartSign account and you can begin sending invitations for participants to electronically sign the documents. The process can be further automated by leveraging predefined signature templates. If you need to include additional standard forms that do not change across transactions, our forms library makes it fast and easy to have those automatically included with your Google Apps documents. Best of all, SmartSign keeps you in the loop as each signer completes the process and it can automatically push electronic copies into your CRM or imaging systems.
With Google Apps + SmartSign Web your transactions are completed faster, with fewer errors and more securely.
Stephen F. Bisbee, President and CEO of eOriginal, was invited to speak on eOriginal’s current practical experience in the creation and management of electronic transferable records in business transactions at the UNCITRAL (United Nations Commission on International Trade Law) Colloquium on Electronic Commerce.
UNCITRAL is the core legal body of the United Nations system in the field of international trade law, a legal body with universal membership specializing in commercial law reform worldwide for over 40 years. UNCITRAL’s mission is the modernization and harmonization of rules on international business.
Mr. Bisbee participated in the establishment of enabling U.S. legislation for electronic signatures and transferable records (UETA, ESIGN and UCC 9-105) and has expertise in the issues of implementation of electronic transferable records in the highly regulated and risk adverse financial services environment. eOriginal provides a solutions platform for electronic negotiable instruments for direct and indirect vehicle finance, leasing, consumer finance, commodities contracts and others.
Posted February 14th, 2011 by jjacobs
I recently had the opportunity to attend the 2011 National Automobile Dealers Association EXPO in San Francisco, CA. I used my time to speak with auto dealers, lenders, as well as service providers. You can imagine the joy I felt as I learned, across the board, that business process optimization, including the use of electronic signatures, has become a key focus in the future of the industry. One of the consistent topics of my discussions was how to create a faster more efficient process that saves money, resources and time, increasing revenue!
This got me to thinking about how eOriginal and electronic signatures have evolved since the signing of the Uniform Electronic Transactions Act (UETA) in 1999 and the Electronic Signatures in Global and National Commerce Act (ESIGN) in 2000. More so than ever before, businesses are recognizing the value of streamlining costly business processes, creating friendlier client and employee experiences. eOriginal SmartSign has since processed millions of e-signature events each year, streamlining a variety of business processes, some of which we didn’t think about. Our innovative clients helped to provide the vision- What are some of the processes it is used for today?
- Automotive lending, lease and dealer agreements
- Consumer and Commercial Loans
- Home and Commercial security contracts
- Equipment Lease Agreements
- Student enrollment and financial aid forms
- General Contracts/Agreements, NDAs
- Property rental and lease contracts
- And just about any other Document-Oriented Transaction requiring a signature
My list could continue, but my point here is, don’t take anything off the table. Look at your business from the outside in. Find the areas that have proven to be costly and ask yourself – Why? Some of the unfailing answers that you may come across are almost always related to the process in which one’s job is executed. This process often includes the scanning, faxing, copying, printing, filing, finding, mailing and shipping of documents, many of which require some sort of signature.
For more than 15 years, eOriginal has assisted corporations in streamlining various types of business processes using our SmartSign electronic signature and lifecycle management solutions. SmartSign has a proven ROI, whether used for HR documents or negotiable instruments. eOriginal is able to save your company time and money without compromising the legal integrity of your documents.