Sign on the iPad is easy with SmartSign Web

Need to get that contract executed today, but your VP is sitting in the airport heading to a conference?

The popularity of mobile devices like Apple’s iPad and iPhone make it easy to share contract documents anywhere, anytime so why not take it to the next step and use SmartSign Web to sign and close the deal?

The iPad holds the particular promise to accelerate the mass adoption of electronic signatures because it has the screen real estate to view the entire document. Imagine walking into your local bank to open an account and the bank employee hands you an iPad to affix your signature to the account application or the check signature card. Or when you are returning a vehicle off lease at the dealership, quickly go through the vehicle inspection and sign off right there with the iPad.

Contract modifications are another excellent opportunity to leverage mobile signing. Typically any change to an agreement or contract requires senior management approval and sign-off. These executives travel often, so why not allow them to access, review and execute documents in the airport, at the conference or in the hotel? With an iPad and SmartSign Web they can.

And going paperless isn’t just doing business faster at less cost, it can also have a big impact on your corporate image from both the environmental impact and heightened customer experience when they complete a transaction in a single process.

Best of all, SmartSign Web puts all this flexibility and power in your hands while protecting your business by ensuring compliance with the ESIGN electronic signature requirements. SmartSign Web’s secure and comprehensive audit trail maintains legal admissibility and enforceability of all your important business records. Now that is the best of both worlds.

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The latest release of our premier electronic signature process management system, SmartSign Web, includes the ability to sign commonly used business documents created in popular Microsoft Office applications such as Word, Excel and Powerpoint. This new capability also enables users to add scanned images and IBM Lotus Notes documents into SmartSign for electronic signature capture. New documents uploaded into the system are quickly converted into Adobe PDF for review and signature capture.

This new feature allows users to create custom documents and quickly add them to a transaction for signature. The SmartSign template designer’s easy to use drag-and-drop interface can still be utilized to mark up the documents for data collection and signature capture. These custom documents are automatically integrated with standard forms already managed by SmartSign and eCore, allowing more flexibility for complex business transactions that often require unique documents based on business rules.

This capability is not limited to the creation and send process, downstream participants of a transaction can also upload documents such as attachments in any of the new supported formats. These documents will also be dynamically converted to PDF and added to the transaction. For example, if a user must upload a scanned image of his drivers license. The scanned TIFF or GIF image can be uploaded directly into SmartSign. The user does not have to learn how to convert the scanned documents into PDF or perform any post-scanning process on the image.

Benefits

• Leverage existing investment in familiar document creation tools
• Quickly send out custom documents for signature
• Increase employee productivity by eliminating document conversion and processing tasks
• Speed time to close business transactions with streamlined business processes that eliminate paper distribution and handling
• Improve security with tamper-evident seals on documents and the detailed audit trail

This is only one of the hundreds of new capabilities featured in the latest release of SmartSign and eCore. Check back here over the next few days as we share more of the features available; such as advanced configuration options, workflow automation tools, tighter integration with internal applications, and more!

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It’s hard to believe that 10 years have already passed since President Clinton symbolically eSigned the E-SIGN Act. In that time the electronic signature industry has certainly grown and progressed a long way. The software and processes have greatly improved, mobile devices have evolved and changed the way business is done, and everyday more businesses are realizing the benefits of online automated processes. Without the E-SIGN Act who knows what direction the industry and e-commerce as a whole would have gone.

The E-SIGN Act not only made electronic signatures legal, it instilled confidence in businesses, and more importantly their general council, to leverage new and emerging technologies to help their businesses grow. In 2000 businesses were still struggling with the idea of how to handle online business transactions, e-commerce was still a somewhat new idea without much supportive legislation.

Over the past decade it’s become hard to imagine not having the ability to jump online to complete a transaction, purchase insurance, sign leasing agreements, etc. without the confidence that your documents will be correctly signed, secured, and managed. eOriginal is not only a proud pioneer of these technologies but we continue to forge ahead by enabling businesses to utilize other technologies such as multimedia signatures with voice authentication, bio-metric data, and hand-written signatures captured on pads to complete their online transactions. The value of electronic signatures and the E-SIGN Act and is proven by the success of our clients who have adopted our technologies to improve their processes such as:

• A major leasing company that in several months shortened their customer acquisition from 5 days to 10 minutes.

• One of the largest auto financers surpassed their target of 44% adoption and reached an 80% adoption rate within the first 12 months and can now complete a transaction in as little as 20 minutes.

• An insurance provider that uses our patent-pending voice signature technology to not only complete a contract but also initiate payment in a single transaction.

• Several of our clients have securitized more than $5 billion in econtracts using our systems for the secondary market

As impressive as these achievements have been in the last 10 years, the next decade has even more promise as business drive down costs, become greener, speed their processes and incorporate additional technology such as the latest generation Smart Phones and the iPad™ to create a better customer experience. So big thanks to the E-SIGN Act for kick-starting our industry.

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